Zanesville City Small Business Relief Program

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                             ZANESVILLE CITY SMALL BUSINESS RELIEF PROGRAM


 The Small Business Relief Program will provide City of Zanesville small businesses (30 or fewer employees are considered Small Businesses) with expenses due to business interruption caused by the COVID-19 pandemic. Eligible small businesses may apply for up to $2,500 in grant funds to be used for the reimbursement of eligible expenses, as defined below. Small businesses can fill out the applications in 2 ways. One as a PDF and mail the information into City Hall at 401 Market Street.  Or complete the Form Center form and email all the documentation to sbrelief@coz.org.

Small Business Relief Form (PDF Version)  

Small Business Relief Form (Form Center Version)

For questions regarding the program, please email sbrelief@coz.org  

 APPLICATION PERIOD IS NOW OPEN 


Disclaimer Application for the Zanesville City Small Business Relief Program DOES NOT GUARANTEE award of funding. Approval is based on first come, first qualified & complete applications processes.  The total amount awarded will be based on funds available. It is the sole responsibility of the Applicant to determine or to seek independent advice to determine the tax implications to the Applicant and its Owners.


ELIGIBILITY REQUIREMENTS 

To be eligible to apply for grant funds under the Zanesville City Small Business Relief Program, a business must meet the following criteria: 

1. Must be an entity with a location in the City of Zanesville. 

2. Have a Federal Taxpayer Identification Number for its type of business / social security number for sole proprietor. 

3. Have less than $1 million in gross revenue/receipts on an annual basis. This can be evidenced by records such as the business’ 2018 and 2019 federal income tax return or financial statements. 

4. Expenditures must be related to necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19). 

5. Have 30 (equivalent full-time employees) or fewer employees or 1099 workers as of March 22, 2020. This can be demonstrated by forms such as 2019 Form W-3 (Transmittal of Wage and Tax Statement) or 2019 Form 1096 (Annual Summary and Transmittal of U.S. Information Returns) and payroll reports or checks that evidence number of workers as of March 22, 2020 or statement attesting/certifying that your business has this number employees/workers or 1099 workers. 

6. Grants will not be awarded for expenses that have received or been approved for other federal assistance for lost revenue or expenses arising from the pandemic, including Paycheck Protection Program (PPP), Emergency Disaster Loan. 

7. Have not been approved for a business interruption insurance claim as result of COVID-19. 

8. The applicant will use grant funds for expenses for only that business. This can be evidenced by records such as a mortgage statement, utility bill, insurance premium statement, property tax bills or other recognized ways. 

9. Must be able to attest that they are in compliance with federal, state, and county and local requirements applicable to its type of business. 

10. Must be able to attest it is current with all federal, state, county and local taxes and fees. 

11. Must be able to attest it is in good standing with all applicable government regulations related to building code or property maintenance issues. 

12. Must be able to attest it is not currently in bankruptcy or has filed for bankruptcy. 

ELIGIBLE EXPENSES 

Grant funds provided by City of Zanesville Small Business Relief Program can only be used to pay the expenses of the business: 

a) Related to the costs of business interruption caused by required closures; or 

b) That the business faces due to its uncertainty as to its ability to pay due to the pandemic. Eligible expenses include, but are not limited to: 

1. Mortgage costs. Mortgage costs for businesses that are in or operated out of a personal residence need to be allocated by percentage and evidenced by previous tax return. 

2. Rent or lease costs. Rent or lease cost for businesses that are in or operated out of a personal residence need to be allocated by percentage and evidenced by previous tax return. 

3. Expenses for utilities, such as electric, gas, sewer, water, trash removal. Utility costs for businesses that are in or operated out of personal residence need to be allocated by percentage and evidenced by previous tax return.

5. Materials and supplies related to interruption of the business caused by required closures. 

6. Personal Protective Equipment or other COVID-19 related costs such as expenses related to compliance with Responsible Restart Ohio. 

• If awarded, all grant funding distributed as a part of this program must be spent within 30 calendar days of receipt. 

• Grant funds can be used to reimburse eligible expenses incurred from March 23, 2020 through December 20, 2020. 

• All itemized support documentation must be submitted in order to receive the funding. This would include any allowable expenses from March 23, 2020 up through December 20, 2020. 

• Documentation shall be in the form of paid invoices and canceled checks, bank statements, or similar documentation showing payment of eligible expenses. If the business cannot properly substantiate its eligible expenses, the business will be required to repay the undocumented grant funds.  The City of Zanesville Small Business Relief Program will send an invoice to the business of undocumented or ineligible grants funds within 45 days of the grant funds being dispersed. The business is required to remit payment within 10 days of the invoice. 

• At the end of the grant term (which is 40 calendar days from the receipt of the award), the business shall submit a closeout report – template provided on website.

 INELIGIBLE EXPENSES 

1. Cost of vehicle or equipment leased or purchased after March 23, 2020, except if the purchase of equipment is to comply with Responsible Restart Ohio. 

2. Personal, non-business expenses of the business or its owner(s). 

3. Construction costs (if not related due to the Restart Ohio guidelines) 

4. Any tax, license, or fee obligations payable to any governmental entity. 

PROCESS 

1.    Application 

A business that is interested in participating in the program must fill out the application to determine if it meets all the eligibility criteria set forth above. A business can apply for up to a $2,500 grant. If awarded, all grant funding distributed as a part of this program must be spent within 30 calendar days of receipt. Grant funds can be used to reimburse eligible expenses incurred from March 23, 2020 and ends December 20, 2020.  Applications can be submitted online beginning at 8:00 a.m. October 21, 2020. This is awarded on a first come, first qualified and completed application basis. All support documentation must be submitted in order for the application to be considered complete. 

2. Documentation Submission

Grant Review Committee will review and verify the application and supporting documents for eligibility criteria and completeness. The committee will then recommend the application for approval, disapproval, or request additional information from the applicant. A letter will be sent to the applicant with the status of their application. This will state if the application was approved, disapproved or needs additional documentation for clarification. Documentation submitted with the application shall be in the form of paid invoices, canceled checks, bank statements, or similar documentation showing payment of eligible expenses. 

3. Payment and Signed Agreement Once approved for a grant, the business must sign and return the Grant Agreement within 5 calendar days of receipt to sbrelief@coz.org.

 4. Close Out Report** Businesses are required to submit a grant final close out report which is expected to include at minimum, jobs retained/created and a summary of the impact the funds had on the business and its operations.  



Disclaimer Application for the Zanesville City Small Business Relief Program DOES NOT GUARANTEE award of funding. The total amount awarded will be based on funds available. It is the sole responsibility of the Applicant to determine or to seek independent advice to determine the tax implications to the Applicant and its Owners.